Confidentiality and Security Agreement

Cain Health LLC., (Cain Health) has a legal and ethical responsibility to safeguard the privacy of all patients, residents, and clients and to protect the confidentiality of their personal health information. Additionally, Cain Health must protect the confidentiality of organizational information that may include, but is not limited to, human resources, payroll, fiscal, research, internal reporting, strategic planning, communications, computer systems, and management information from any source or in any form including, without limitation, paper, magnetic or optical media, conversations, electronic, and film. For the purpose of this Agreement, all such information is referred to as “Sensitive Data.” In the course of my employment / association / affiliation with Cain Health, I understand that I may have access and / or exposure to Sensitive Data.

I UNDERSTAND AND HEREBY AGREE THAT:

  1. I will access and / or use Cain Health’s Sensitive Data only as necessary to perform my job-related duties and in accordance with Cain Health’s policies and procedures.
  2. My User-ID and password are confidential, and in certain circumstances may be equivalent to my LEGAL SIGNATURE, and I will not disclose them to anyone. I understand that I am responsible and accountable for all entries made and all information accessed under my User-ID.
  3. Violation of this Agreement may result in disciplinary action, up to and including civil or criminal action, termination of employment /affiliation / association with Cain Health, and suspension and / or loss of medical staff privileges in accordance with Cain Health’s policies.
  4. I will not copy, release, sell, loan, alter, or destroy any Sensitive Data except as properly authorized by law or Cain Health’s policy.
  5. I will not discuss Sensitive Data so that it can be overheard by unauthorized persons. It is not acceptable to discuss information that can identify a patient in a public area even if the patient’s name is not used.
  6. I will only access and / or use systems or devices that I am authorized to access / use, and will not demonstrate the operation or function of systems or devices to unauthorized individuals.
  7. I have no expectation of privacy when using Cain Health’s information systems. Cain Health has the right to log, access, review, and otherwise use information stored on or passing through its systems, including email.
  8. I will never connect to unauthorized networks through Cain and Associates’ systems or devices.
  9. I will practice secure electronic communications by transmitting Sensitive Data in accordance with approved Cain and Associates’ security standards.
  10. I will practice good workstation security measures such as never leaving a terminal unattended while logged in to an application, locking up removable media when not in use, using screen savers with activated passwords appropriately, and positioning screens away from public view.
  11. I will:
    1. Use only my assigned User-ID and password.
    2. Use only approved licensed software.
    3. Use a device with virus protection software.
    4. Not attempt to learn or use another’s User-ID and password.
  12. Upon termination of my employment / affiliation / association with Cain Health, I will immediately return or destroy, as appropriate, any Sensitive Data in my possession.
  13. I will disclose Sensitive Data only to authorized individuals that need to know that information in connection with the performance of their job function or professional duties.
  14. Unauthorized or improper use of Cain Health’s information systems and / or Sensitive Data, is strictly prohibited and may not be covered by Cain Health’s insurance or my personal professional insurance. Any such violation may subject me to personal liability as well as sanctions for violation of state and federal law.
  15. I will notify my manager, Privacy Officer, IT Security Lead, Cain Health Security Administrator, or other appropriate Information Services personnel if my password has been seen, disclosed, or otherwise compromised.
  16. My obligations under this Agreement will continue after termination of my employment / affiliation / association with Cain Health.

 

By signing this document, I acknowledge that I have read this Agreement, and I agree to comply with all the terms and conditions stated above.

Date December 3, 2021

 

 

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Signature Certificate
Document name: Cain Health Security Agreement
lock iconUnique Document ID: 60dd463afc147e7daa5443d5571b28e1fd7b8f19
Timestamp Audit
November 19, 2021 2:48 pm MSTCain Health Security Agreement Uploaded by Justin Cain - [email protected] IP 63.156.187.194